Net Book Value Transfers

The secret to NBV Transfers lie behind the Transfer From/To Books hyperlink on the Cost Information page that appears after the InterUnit Transfer process is initiated.  By selecting ‘Add Book’ instead of ‘Transfer Book’, PeopleSoft knows that the existing asset will be retired.

 

Here are the steps to follow to create the NBV Transfer

# Steps of Execution Input Data Expected Results
1 LOGIN User ID: Your ID
Password: Your Password
PeopleSoft main menu will appear.
2 Click on Main Menu Drop down list of items will appear
3 Click on Asset Management Asset Management main page will appear.
4 Click on Asset Transactions Asset Transactions main page will appear.
5 Click on Financial Transactions Financial Transactions main page will appear.
6 Click on Cost Adjust/Transfer Asset Cost Adjust/Transfer Asset page will appear in the ‘Find an Existing Asset’ tab.
7 Enter a value in the Business Unit field and the Asset Identification field Business Unit: See Prerequisite Script
Asset ID:
See Prerequisite Script
These fields will have values as per the input data.
8 Click on ‘SEARCH’ Main Transaction page will appear.
9 Enter a value in the Transaction Date field Transaction Date: Date of actual transfer Valid value is entered
10 Enter a value in the Accounting Date field Accounting Date: date of transfer or 1st day of open period, whichever is later Valid value is entered
11 Select an option in the Copy Changes to Other Books checkbox Copy Changes to Other Books: Select Valid value is entered
12 Select a Transaction Code if used Transaction Code: S Valid value is entered
13 Select an option in the Transfer Other Books by field Transfer Other Books by: Amount Valid value is entered
14 Select an option in the Adjust Other Books by field Adjust Other Books by: Amount Valid value is entered
15 Select an option in the Include Convention field Include Convention: Include Convention Valid value is entered
16 Select an option in the Action field Action: InterUnit Transfer Valid value is entered
17 Click on ‘GO’ Cost Information page will appear.
18 Enter a value in the New Unit field New Unit: see datasheet Valid value is entered (tabbing out of this field will automatically populate the remaining fields in the ‘Enter New Business Unit Information’ section
19 Enter a value in the New Asset ID field Asset ID: NEXT Valid value is entered
20 Enter a value in the Profile ID field Profile ID: Leave as is Valid value is entered (this can be changed if needed)
21 Enter a value in the Trans Code field. Trans Code: Leave blank Valid value is entered (this can be changed if needed)
22 Enter a value in the Use Profile checkbox Use Profile: Select checkbox Valid value is entered
23 Click on the ‘InterUnit Transfer Options’ hyperlink   Interunit Transfer Options pop-up appears
24 Uncheck Asset Acquisition Info Asset Acquisition Info: Unchecked Checkbox is unchecked
25 Click on ‘OK’   Pop-up disappears
26 Click on the ‘Transfer From/To Books’ hyperlink   Transfer From/To Books pop-up appears
27 In the Add/Transf column, change the values for each book Add/Transf: Add Book Valid value is entered
28 Click on ‘OK’   Pop-up disappears and ‘Remaining Life’ checkbox is added into Enter New Business Unit Information section
29 Check Remaining Life checkbox Remaining Life: Checked Checkbox is checked.  This will bring forward only the life left on the transferred asset.  Unchecking this box will give the new asset the life dictated by the Profile under which it is created.
30 Click on the Change Location hyperlink   Change Asset Location pop-up appears
31 Enter the new Location Location: see datasheet Valid value is entered
32 Click on ‘OK’   Pop-up disappears
33 Verify the value in the Convention field in the Book section Convention: Actual Month Valid value is entered (this is where you have the opportunity to change the convention)
34 Enter a value in the Dept ID field, located in the ChartFields section Dept ID: see datasheet Valid value is entered
35 Click on ‘SAVE’ Page will be saved and the asset id will be assigned.
NOTE: Copy down the new asset id assigned to the transferred asset.

 

36 Run Depreciation Calculation on the original asset

37 Review the depreciation on the original asset

38 Review the Asset – Basic Add information for anything updateable (acquisition date)

39 Review the Asset – Book pages for any changes (method/convention/life)

40 Review depreciation on the newly created asset

41 Create Accounting Entries for both old and new units

42 Review the accounting entries

43 Post the entries to the General Ledger

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